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Content Review Process: a 5 Point Guide to Help You Work Smarter, Not Harder

What does your content material overview course of seem like?

As we churn out increasingly more content material for our ecommerce web sites and blogs, it turns into more and more troublesome to make sure that all of our content material is as much as commonplace. 

We get distracted with producing new content material. The scope of the content material turns into misplaced within the noise. Drafts get caught in endless suggestions loops and closing approvals are delayed. Because of this, we find yourself with content material that’s off-brand, affected by errors, and doesn’t align with our content material advertising targets. 

Fortunately, implementing a strategic content material overview course of can get rid of all of those challenges. If you happen to’re seeking to enhance the standard of your content material and the productiveness of your advertising staff, it is perhaps time to spend money on your content material overview course of. 

What’s Content material Evaluate?

The content material overview course of refers back to the steps that each piece of recent content material ought to undergo earlier than it goes reside in your web site. It entails every thing from meticulous proofreading to creating positive that the content material meets model consistency, audience, and search engine optimization necessities.

Content material reviewing also can contain the periodic monitoring of content material. That is to make sure that your content material stays related and your net pages and buyer touchpoints proceed to show and performance as they need to.

Significance of Content material Evaluate

Why is content material reviewing so essential to your content material advertising technique?

  1. Keep model consistency

In response to Lucidpress, an enormous 77% of companies see off-brand content material created of their firm. That is regardless of 68% of companies saying that model consistency contributes to income growths of between 10-20%. 

Free to make use of picture sourced from Pexels

Discovering, perfecting, and sustaining a constant model id is difficult work, particularly when you could have a lot of totally different staff members concerned within the creation course of. Because of this checking for model consistency is among the main duties of content material reviewing. It helps to align your content material along with your model’s mission assertion, visible aesthetic, and tone of voice.

  1. It saves everybody’s time

Content material evaluations show you how to set up clear guidelines, tips, and requirements, out of your search engine optimization methods to your model voice. Because of this, advertising groups can work collaboratively to realize unified targets, eliminating confusion and bettering productiveness. 

  1. Encourages development amongst staff members

The content material overview course of embraces suggestions, which in flip promotes a tradition of development and alternative. 

Fairly than have one specialist staff member be chargeable for creating and reviewing specialist content material, you possibly can contain different writers within the creation course of. Your specialised staff member can then get extra concerned within the reviewing course of, utilizing their experience to concurrently refine content material and supply invaluable suggestions to budding writers. 

  1. Makes positive even small errors are inspected

It doesn’t matter what number of instances we verify, double-check, and triple-check our personal writing – there’s certain to be a misplaced comma in there someplace!

The explanation why it’s really easy to overlook your personal typos known as generalization, and it may well depart you with typo-riddled copy that reduces the impression of your advertising materials. Content material reviewing tackles this downside by placing drafted content material in entrance of recent eyes. This will increase the chance of these small errors being noticed earlier than content material goes reside.

  1. Feedbacks are organized and centralized

An organized content material overview course of streamlines suggestions. At a look, it’s best to have the ability to establish who created the unique draft, who reviewed the content material, who adjusted the content material, and the the reason why these adjustments had been made. With perception into the place your content material is at any given time, you may give the suitable suggestions to the appropriate particular person.

Free to make use of picture sourced from Pexels

  1. Ensures set targets and finish targets are being achieved

With a lot content material being created and staff members continuously coming and going, it’s straightforward to lose monitor. The content material overview course of goals to control a chunk of content material from the draft stage to the approval stage with a concentrate on assembly finish targets. So, whether or not your purpose is to improve your search engine optimization worth or construct loyal prospects, your content material overview technique will be sure that that is the focus of your initiative. 

Who performs Content material Evaluate?

There are three fundamental personnel concerned with the content material overview course of. 

  1. Content material Author

The content material author is the unique creator of the content material. They’re chargeable for producing the primary draft and submitting it for overview. The content material author performs a essential function all through the content material overview course of as a result of they make the majority of beneficial adjustments.

  1. Content material Editor

Your content material editor is your main content material reviewer. They don’t essentially must be an expert copy-editor to tackle this function however they do want a meticulous eye for element and topic experience. Your content material editor is accountable for offering your content material writers with suggestions and suggestions, guiding them by means of the revision course of. 

  1. Content material Supervisor

Your content material supervisor oversees all the overview course of from begin to end. They manage the assigning of content material at every overview stage and be sure that it’s shifting by means of levels immediately. It is usually their duty to make sure that content material editors are completely reviewing work. As soon as the content material has been edited and refined, the content material supervisor will problem its closing approval and publish the content material.

Free to make use of picture sourced from Pexels

Find out how to execute a seamless Content material Evaluate 

An efficient content material overview course of is applied strategically with a stable plan in thoughts. Listed below are the important steps to observe.

  1. Set clear goals, finish targets, and targets upfront

Diving into the content material creation course of with out a set of clear goals and targets is a quick monitor to catastrophe. It leads to aimless, disunited content material that provides no worth to the larger image.

Every bit of content material you produce ought to have a objective. Are you attempting to:

  • Enhance your SERP rating?
  • Appeal to new prospects to your web site?
  • Drive social engagement?
  • Educate or entertain your readers?
  • Promote a services or products?

Keep in mind to be particular. If you wish to drive social engagement, what’s your main focus? Are you attempting to get feedback in your weblog? Purchase extra Instagram followers? Obtain extra Fb advertisements feedback? The extra particular you’re, the better will probably be to your staff to create content material that achieves these targets. 

  1. Assemble thorough content material requirements and editorial tips

Empower your writers to create constantly high-quality content material by offering them with content material requirements and tips. These tips must be constructed right into a bodily useful resource (corresponding to a model type information) that features all the data wanted to create content material that aligns along with your model’s type and expectations.

Your model type information ought to go into element about:

  • Your model’s persona
  • Mission statements and values
  • Audience 
  • Coloration schemes and palettes 
  • Typography
  • Tone of voice
  • Communication type
  • Photographs
  • Content material curation instruments and assets

Right here’s a web page from Ivy Lane Occasions’ model type information the place they focus on their model persona.

Screenshot taken from issuu.com (Ivy Lane Occasions – Model Information)

Use document-sharing software program like SecureDocSharing to handle your inner information paperwork securely.

  1. Conduct a gathering and focus on the overview course of with staff members

Your entire advertising staff ought to have a say in how the content material overview course of must be executed. Start the assembly by outlining your content material concepts, your creation course of, and the totally different steps concerned within the content material overview. Keep in mind that these steps ought to align along with your wider content material advertising goals.

Invite your staff to make strategies and supply suggestions. Armed with a stable content material plan in these early levels, you possibly can extra successfully implement a overview course of that helps you meet your finish targets.

  1. Delegate duties to the appropriate staff members

The content material overview course of can get messy should you’re not cautious. To keep away from it descending into disorganized, unproductive chaos, make it clear from the start who’s accountable for what and why.

Each staff member ought to have a clearly outlined function that aligns with their particular person experience and your content material advertising goals as an entire. Say, for instance, your purpose is to create a high-ranking weblog submit – your content material editor must be somebody with search engine optimization experience. In case your purpose was to create an article to drive engagement, your content material editor must be somebody clued up on buyer engagement methods

By delegating duties strategically, you place expertise within the space that drives probably the most impression. 

  1. Preserve your focus till the ultimate approval course of

New content material typically goes by means of a number of rounds of revisions earlier than it’s accredited. Everybody concerned within the content material overview course of must preserve their focus all through each revision, taking care to align the content material with large-scale enterprise goals at each stage. This ensures that goals don’t get misplaced in translation or pushed apart on the emergence of newer initiatives. 

Why each staff member can profit from creating an uncomplicated but efficient Content material Evaluate Course of

The content material overview course of is designed to foster a business-wide tradition of collaboration and development.

Content material writers get the chance to enhance their writing abilities. Armed with a set of tips, finish targets, and loads of constructive suggestions, they will repeatedly hone their writing abilities in alignment with enterprise goals. 

Content material editors can profit from an organized content material overview course of that takes their experience and pursuits into consideration. It will increase their productiveness and the worth that they will inject into a chunk of content material. In addition they have entry to the identical set of tips, guidelines, and targets as the author, thus bettering communication and unifying collaboration. 

And naturally, the streamlined perception achieved by content material managers permits them to information content material to the ultimate approval stage with effectivity. 

Free to make use of picture sourced from Pexels


An efficient content material overview course of does greater than guarantee there are not any spelling errors in your copy. It enriches each drafted piece of content material with the experience of different staff members whereas conserving it on monitor to satisfy targets.

By implementing a strategic content material overview course of, you possibly can foster a tradition of suggestions and development that drives the creation of constant, on-brand, error-free content material that meets goals each single time. 


Content material Evaluate: a 5-Level Information to Assist You Work Smarter, Not Tougher