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Being a content material creator could be overwhelming. Maintaining with weblog posts, guides, and every little thing else on the agenda is tough work!

Now, think about a system that retains monitor of all of the content material you need to create, all of the steps you must take when creating it, and the place each bit of content material is at in its creation course of.

trello editorial calendar template

Sound like a distant dream? Properly, it’s not. It’s known as an editorial calendar and on this publish, I’m going to point out you precisely how one can create one, with a free template too!

When you’re on the lookout for a option to streamline and pace up your work move, learn on.

Desk of contents

What’s an editorial calendar?

An editorial calendar is greater than only a schedule of your content material. It’s a visible software that lets one individual or a whole workforce to plan, create, schedule, and promote content material—for the following week, month, and even yr. It contains the duties, workforce members, and due dates concerned at each stage.

Why use an editorial calendar?

The advantages of utilizing an editorial calendar are many, however listed here are a couple of:

  • Extra cohesive content material. While you plan out your content material prematurely, you possibly can manage it into themes and create items that assist each other every month.
  • Save time. You all the time know precisely what content material to work on subsequent, taking writers block out of the equation. Plus, your entire duties are prioritized and streamlined. Some editorial calendar instruments even have integrations the place you possibly can publish and promote throughout a number of platforms without delay.
  • Keep on monitor. An editorial calendar ensures that you simply and each workforce member can progress together with the timeline of a mission, and ensure no activity is left undone or delayed.
  • Retailer concepts. Combining an concept financial institution along with your content material calendar could be very efficient concept capturing on the go, particularly in case you can entry your calendar on cell.

In my expertise, utilizing an editorial calendar has made an incredible distinction in the way in which I work and I’ve by no means appeared again. Procrastination typically happens once we don’t know what to do subsequent, and so we delay the work at hand.

However for me a minimum of, after I know that every one I have to do is conduct the completely different duties listed in my particular checklists, I’m extra productive and I procrastinate a lot much less. Now, I hope it will possibly do the identical for you!

Maintain studying and I’ll present you the way you should use a free template of a Trello-based editorial calendar.

How you can create an editorial calendar

Listed below are some foundational ideas to information you within the course of.

1. Set up a free content material technique

Whereas an editorial calendar might help you to refine your content material technique, you do have to have an preliminary framework to start with. You should use our information to making a content material technique for a deeper dive, however listed here are some primary questions to begin with.

  • What are your targets? Are you seeking to enhance natural site visitors with weblog posts, generate leads with gated content material, produce gross sales enablement supplies? This may allow you to reply the following query…
  • What kind(s) of content material are you making? For natural site visitors, you’ll want web optimization weblog posts. For gated content material, you’ll want to supply PDF ebooks. For gross sales enablement, you’ll have to create one-sheets and slide decks. For model consciousness and hyperlink constructing, you’ll doubtless want to write down visitor posts.
  • How a lot content material do you need to publish? Primarily based on the content material kind and workforce measurement, you need to have some real looking targets and goals for the way a lot content material you need to publish every week, month, and yr.

editorial calendar - content marketing matrix

Picture supply

2. Lay out your work move

After getting an concept of what content material you need to produce and the way a lot of it, you possibly can lay out your workflow. This contains:

  • Your ideation course of. How do you discover, retailer, and handle your content material concepts?
  • web optimization optimizations. You’ll need to embody key phrase analysis and on-site and off-site duties.
  • Lay out the completely different levels and particular actions of your workflow, and assign any tags, shade codes, or labels which are vital to visualise and keep manufacturing timelines.

3. Select an editorial calendar software program

With an understanding of your technique, workflow, and workforce measurement, now you’ll want to search out out which software program is most fitted for you and/or your workforce. Which is what this subsequent part will cowl.

editorial calendar example by monday

Picture supply

Editorial calendar instruments

There are a number of completely different approaches and instruments you should use to create your personal editorial calendar free of charge.

Mission administration software program

Mission administration software program like Asana and Trello are sometimes the go-to for editorial calendars. My coworkers and I exploit the free model of Trello and we like it! With Trello, you have got a workspace and inside your workspace you possibly can create boards. Inside boards are playing cards the place you possibly can add descriptions, checklists, labels, due dates, attachments, and extra. This makes it easy to maintain monitor of varied elements of the content material creation course of.

trello editorial calendar template

You may as well invite others to work in your boards. That is nice for collaboration, however not one of the best for big groups since it will possibly turn out to be fairly messy with too many playing cards and labels.

You may improve to the paid model for extra power-ups and highly effective integration options.

Maintain studying to obtain our Trello editorial calendar template.


Spreadsheet software program like Excel and Google Sheets can be utilized for editorial calendars in case you don’t have the time to study new software program, however they’re extra guide and never as visible. I’ve made an instance in a spreadsheet to reveal what an editorial calendar in Excel/Google docs would possibly appear like. Be at liberty to make your personal based mostly on this suggestion.

editorial calendar template - spreadsheet

Common calendars

Common calendars like Outlook or Google Calendar could be good selections for visualizing and scheduling duties quick and simple—plus you’ll get built-in reminders. Moreover, you possibly can create guidelines templates with particular duties throughout the completely different levels of the workflow, and paste them into the calendar word discipline to maintain monitor of what you have got carried out and what’s remaining.

However, common calendars won’t be one of the best if you wish to hold monitor of standing in an orderly method and see every little thing in a single look. Right here’s a easy overview of how a month’s value of deliberate content material would possibly appear like in Google Calendar, with shade codes used to establish the kind of content material and standing.

editorial calendar example

Free Trello editorial calendar template

Okay! Let me share with you my Trello editorial calendar template. It really works wonders for me in constructing out my content material advertising and marketing funnel, so I need to share it with you!

Right here’s the hyperlink:

Trello editorial calendar template

Right here’s what it appears like:

trello editorial calendar template

And listed here are its three parts:

  • Lists: The lists are used to signify the completely different levels of content material, from ideation to promotion.
  • Checklists: The checklists are used so as to add duties to playing cards.
  • Labels: Coloured labels signify statuses, for instance “Pending assessment”.

While you determine to make content material on one in every of your concepts, merely transfer the cardboard into the “date assigned” listing and set a date for it.

The lists

This Trello editorial calendar board consists of 6 lists:

  1. Visitor publish concepts: Shops all of your concepts for visitor content material
  2. In-house publish concepts – Shops all of your concepts for personal content material
  3. Date assigned – Content material concepts that you’ve got scheduled
  4. In progress – Content material which are within the making
  5. Printed – Printed content material
  6. Sources – Guidelines templates and different sources.

As talked about above, every listing consists of playing cards, that are your content material concepts. You may add checklists, labels, and dates to every card.

The checklists

This editorial calendar has a number of completely different checklists, every related to completely different levels of the content material creation course of. Alright, however what sort of guidelines am I speaking about right here? Properly, in truth, checklists for serving to you alongside each step of the method!

  1. Key phrase analysis – That is the very first guidelines you conduct when creating a chunk of content material. Right here you possibly can select between the free strategy, or the paid strategy utilizing Ahrefs. I exploit each strategies. I’ve made a publish on how one can do free key phrase analysis.
  2. Evaluation draft guidelines: Title, content material construction, name to motion, pictures recognized.
  3. Evaluation guidelines. Related when modifying your first draft and getting it prepared for publication. It’s principally on-site web optimization stuff, optimizing for social media sharing, high quality examine and so on.trello editorial calendar template - review checklist
  4. Publishing and preliminary promotion guidelines. For publishing and selling your content material. It’s a listing of a number of completely different channels to advertise your content material in.
  5. Observe-up promo guidelines. Promotion actions one yr after publication.
  6. Pinterest publishing guidelines: Step-by-step guidelines on how one can make pins and schedule them for publish promotion on Pinterest.

    To import any of those checklists right into a card:

    1. Go to the cardboard by which you need to import a guidelines
    2. Click on the “Guidelines” choice on the cardboard’s right-hand facet.
    3. Select “Copy gadgets from…” and select your meant guidelines from the menu.

    The labels

    On this template, I exploit labels for content material kind in addition to standing. That is nice for staying organized and in command of your schedule.

    You may add new labels as nicely to customise it as you want. Listed below are the labels I exploit for content material varieties:

    • Weblog publish
    • Video
    • Electronic mail e-newsletter
    • Visitor publish
    • Freebie
    • Podcast episode
    • Passive revenue merchandise

    Listed below are the labels I exploit for content material standing:

    • Draft in progress
    • Pending assessment
    • Scheduled (publish date)
    • Printed

    trello editorial calendar template - labels

    How you can get this free editorial calendar template

    Right here’s the way you get your copy of the board:

    1. When you don’t have a Trello account already, go join Trello at Trello.com
    2. Log in to your Trello account
    3. As soon as signed up / logged in, click on right here
    4. Now you ought to be contained in the board. Click on the icon with the three dots on it on the high proper, and select “Extra”.
    5. Click on on the “copy board” choicetrello editorial calendar template
    6. Now return to your workspace overview in Trello. It is best to be capable to entry your new editorial calendar from there!

    Professional ideas for this editorial calendar

    Now I’ll go away you with some remaining ideas for getting probably the most out of this template!

    1. Customise to your liking

    Be aware that this editorial calendar is a template, and you may edit it the way in which you need. The extra detailed customization is added to it, the higher. If it fits your wants as it’s, nice!

    2. Get Trello for cell

    Obtain the Trello app in your cell phone and use the widget to seize concepts shortly once you’re out and about. Right here’s how

    1. First, obtain and set up the Trello app from Appstore or Google Play
    2. Second, add the widget to your cellphone’s widget space
    3. Then, wait till you’re hit with a content material concept. Now, shortly get your cellphone out and click on the widget’s “Add card” button
    4. Select the Trello board and the listing that you really want the cardboard to be added to. This may be one in every of your concept lists. Like this:trello editorial calendar template -card example
    5. Lastly, click on the “Add” button, and that’s it! Your new concept has been saved to your concept listing.

    3. Use the calendar power-up

    When the calendar power-up is activated in Trello you will notice the scheduled posts within the Trello calendar making as much as a month’s value of content material seen at a look. Merely click on the calendar power-up positioned on the high of your board.

    trello editorial calendar template - calendar power up

    Now you’ll see a calendar with all of your playing cards seen on the assigned date, with its labels. I’ve carried out some demo scheduling with playing cards in all of the completely different lists to point out you the way it appears like within the Trello calendar

    editorial calendar example

    Within the calendar view you might click on on the playing cards and consider them straight from the calendar interface. Discover that every one the standing labels are additionally exhibiting, which supplies you a great overview of standing of all of the scheduled posts. The labels are defined in additional element under along with the opposite options of the board.

    4. Use Mammoth

    When you’ve got a WordPress web site and write your content material in Microsoft Phrase or in Google Docs, you should use a plugin known as Mammoth .docx converter to import a publish out of your writing consumer simply into WordPress!

    5. Use Yoast

    Now you possibly can simply do the duties on this guidelines and get the stuff carried out! The YOAST web optimization plugin could be very useful when working by this listing.

    Begin constructing out your editorial calendar

    Utilizing some type of an editorial calendar is a should for each content material creator. I hope you have got loved studying this publish and that it has supplied you with some constructive worth.

    Get pleasure from this editorial calendar! I hope it makes a distinction in your workflow effectivity. Please go away a remark you probably have any questions and I’ll be glad to reply them one of the best I can!


    Concerning the writer

    René Frydson is a 33-year-old passionate digital marketer, blogger, and productiveness fanatic from a small metropolis known as Forde in Western Norway. Alongside his formal schooling in advertising and marketing administration with a specialty in digital advertising and marketing, Renè has 6+ years of expertise from his personal ventures on-line. He has hands-on expertise from his employment within the advertising and marketing division of a big power firm in Norway. Be part of him over at themarketingonion.com the place he publishes attention-grabbing and informative content material inside the digital advertising and marketing and productiveness house.

How you can Create an Editorial Calendar (+Free Template!)