Please enter your comment!
Please enter your name here

Questioning the right way to maintain your content material calendar organized? And enhance workforce collaboration at each step of the method?

Enter: a social media calendar template. Calendar templates let you visualize your complete lineup of social content material in a single location. With a grasp social calendar in place, you may spend much less time ironing out your collaboration kinks and extra time creating high quality content material.

However many calendar templates are too generic. The higher various? Create your personal personalized template constructed to your model and publishing wants.

This text explains all of the important parts it’s worthwhile to create a social media calendar that works. And the way upgrading to a software like Sprout Social could make content material planning as simple as a click on of a button.

Why you want a social media calendar template to your workforce

A bright green graphic that reads "Benefits of using a social media calendar template." It lists a streamlined workflow, sharing post ideas/feedback, housing all media and tracking metrics as benefits.

With a template in place, your workforce can streamline your workflow—from the preliminary draft to the authorised publish to measuring success. You possibly can share new publish concepts, trade suggestions and home all pictures, movies and different media belongings in a single location.

Making a social media posting calendar template additionally makes your content material growth and approval course of repeatable. A well-constructed template is customizable and scalable so it could actually change over time for various publishing wants and campaigns.

For instance, let’s say you launch a brand new TikTok account. At the same time as you add TikTok posts and media to your present content material calendar, it’ll nonetheless be simple to visualise your complete content material lineup at a look.

When you begin utilizing the template, you may even enhance the way you measure key efficiency indicators (KPIs). The template we aid you construct on this article will observe consciousness and engagement metrics.

What to incorporate in a social media content material calendar template

To make your social media content material calendar template efficient, embody every of the next parts.

A graphic of a list named "Social media calendar template checklist." The list includes copy and media, date and time, links, networks and accounts, campaigns, collab notes/approval steps, KPIs and key.

Copy and media

Your content material is a crucial a part of your social media content material calendar template. Embody all variations of a publish message–optimized for every community (inside character rely limits, together with platform-specific hashtags and utilizing a platform-appropriate tone).

Additionally add all corresponding media belongings. Straight copy and paste or hyperlink to photographs, movies, infographics, memes and GIFs included in your publish. Measurement the media primarily based on every community’s necessities.

Date and time

Embody the date, time and time zone every publish will go reside. This each clarifies your publishing time and helps you keep organized. You may decide to kind your calendar by month or week in the event you’re publishing a excessive quantity of content material.


To simplify publishing, approving and monitoring, embody your shortened UTM hyperlinks in your social media calendar template.

Networks and accounts

For every publish, label the community it is going to be printed on. Embody choices like: Fb, Instagram, Twitter, LinkedIn, TikTok, Pinterest, YouTube and another or one other channel that is likely to be related.

In case you handle accounts for a number of manufacturers, embody the title of the model alongside every publish.

Professional tip: Relying on account measurement and posting cadence, it is likely to be finest to create separate calendars for every model’s social presence you handle. For instance, in the event you’re an company, creating one calendar per consumer is perfect for planning and getting suggestions.


In your template, point out if posts are a part of a social media marketing campaign or bigger marketing campaign at your organization. Marketing campaign examples embody yearly campaigns, e mail promotions or product launches.

Grouping posts by marketing campaign makes it simpler to kind and report on marketing campaign progress/outcomes.

Collaboration notes and approval steps

To eradicate messy e mail threads and frantic direct messages, embody house for collaboration in your template. Allow back-and-forth communication between teammates, stakeholders and shoppers for sharing suggestions and asking questions.

Additionally essential: making approval steps clear. For instance, you would embody a column that denotes the stage of content material growth as draft, in overview, authorised or printed, so the related folks may be looped in on the proper manufacturing stage.


To trace and analyze your social outcomes, add key efficiency metrics to your calendar template. This makes it simple to identify developments and replicate the success of your finest performing posts. Select metrics which can be related to your distinctive objectives together with clicks, likes, shares, feedback, mentions, conversions and web site site visitors.


To verify your social media content material calendar template is easy-to-use, create a color-coordinated key to categorize your content material. Classes in your key may embody weblog posts, webinars and product launches.

The 4 steps it’s worthwhile to create your grasp social media calendar template

Here’s a step-by-step information to creating your personal social media editorial calendar template that may develop together with your model.

1. Add columns

Beginning with a clean spreadsheet, add columns for:

  • Copy
  • Media
  • Date
  • Time
  • Hyperlinks
  • Marketing campaign
  • Community
  • Account
  • Collaboration notes
  • Approval stage
  • KPIs
A screenshot of a social media calendar template that demonstrates the categories on each column.

2. Add dropdown menus

To avoid wasting time and make filling out your template simpler, add dropdown menus with prefilled choices for campaigns, networks, accounts and approval levels.

A screenshot of a social media calendar template that demonstrates drop down menus for categories with recurring classifications (example: social media network).

3. Create a key

Create a color-coded key with labels that match your content material classes. You possibly can implement the colours from the important thing into a brand new column or change the colour of every row.

A screenshot of a social media calendar template key that demonstrates content labels (example: blog posts).

4. Begin including content material

Start including content material to your social media calendar template to check how appropriate it’s together with your workforce’s workflow. Proceed tweaking the template to fit your distinctive wants.

A screenshot of a social media calendar template that demonstrates what the template looks like when it's filled in, including the addition of copy and media.

A greater technique to handle your social media calendar templates

Regardless that social media calendar templates are useful, they typically depend on handbook updates that may be tedious and time-consuming.

If you wish to take away the necessity for spreadsheets and simplify your social media content material planning, you may simply accomplish that by utilizing a software like Sprout Social’s shared content material calendar. The calendar’s a number of views (together with weekly and month-to-month) let you dig into each granular publish particulars and your content material technique’s large image. It’s an intuitive software that empowers you to plan, schedule, collaborate and robotically publish from a single platform.

A screenshot of the publishing calendar in Sprout Social that demonstrates a week view of all outgoing posts.

Begin your free Sprout trial

Right here’s an summary of some of Sprout’s core publishing and scheduling instruments designed to make content material administration simpler.

Message scheduling and approval workflows

You possibly can compose and schedule a number of social posts throughout completely different profiles and networks concurrently. Take it a step additional by queuing up numerous posts prematurely.

A screenshot of the Compose feature in Sprout Social's Publishing Calendar. It demonstrates how to request approval with one click.

As part of your publishing course of, generate approval workflows to information the submission, overview and approval of messages to simplify collaboration. You’re even ready so as to add and take away exterior stakeholders to allow them to overview social posts earlier than they’re printed (while not having to log in to Sprout). Social media entrepreneurs can effectively handle your entire drafting, approval and publishing course of in a single place.

Message tagging

With Sprout’s inside tagging software, it’s simple to group and categorize messages primarily based on content material sort, marketing campaign, workflow, enterprise goals and advertising and marketing methods when you’re composing a message. Tags robotically set up content material and streamline efficiency evaluation.

A screenshot of Sprout Social's Compose feature that demonstrates how to add tags.

Asset library and media integrations

Somewhat than storing your social media belongings in numerous places (together with your social media posting calendar template), Sprout permits you to create, set up, edit and publish belongings from one central location. Out of your asset library you may handle media and shortly create visually hanging social posts.

A screenshot of the Asset Library in Sprout Social. In the screenshot, multiple images can be seen.

Sprout integrations allow you to straight add movies and pictures from instruments like Google Drive, Dropbox and Canva to your asset library.

URL monitoring

Sprout’s URL monitoring capabilities append monitoring knowledge to hyperlinks to simply determine social site visitors in Google Analytics and monitor campaigns, referral site visitors and conversions from social posts. Hyperlinks will robotically be outlined by the social community, account and the particular publish with out manually creating parameters.

Begin your free Sprout trial

Having a social media calendar template is a non-negotiable for workforce group and effectivity. Nevertheless it isn’t the best technique to up your social media administration recreation.

Through the use of a software like Sprout, you may have a single supply of fact for creating and sustaining your social posting technique. Sprout’s shared content material calendar saves you time and simplifies your course of whereas concurrently enhancing your content material efficiency and viewers engagement.

Trial Sprout’s social media publishing calendar and different engagement, analytics and social listening instruments totally free in the present day.

Begin your free Sprout trial

Social Media Calendar Template Necessities